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Copier Maintenance Office machines, text processing systems & visible record equipment NAICS Code: 238 -- Specialty Trade Contractors/238290 -- Other Building Equipment Contractors ID#: EX011415 COPIER MAINTENANCE & SUPPLIES Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Exeter Job Corps Academy - a 200 student residential training facility located at 162 Main Street, Exeter, RI, is currently soliciting written bids for copier maintenance and supplies. All quotes should be submitted in writing to the Purchasing Department by Friday, October 24, 2014 by 5:00 p.m. Quotes received after the deadline and/or without all requested documentation will not be considered. Vendor is to return written bid on vendor letterhead, vendor paperwork, and all licenses for doing business in the State of Rhode Island, all employee licenses required for performing work in the state of Rhode Island, Certificate of Liability insurance and list of references if no past experience with Center. Vendor must refer to Scope of Work Identification number on submitted bid. Pricing is to be quoted for the period of December 1, 2014 - November 30, 2015, one year terms subject to change. Submitted bid will show at minimum breakdown as follows: 聞 Cost per hour - non emergency 聞 Cost per hour - emergency 聞 Cost of toner and staples for 2 Toshiba 520's and 1 Toshiba CP280 copier 聞 Printed name and Signature of authorized person submitting bid Bids, vendor questionnaire, W9, and all licensures needed to do business may be faxed to (401) 268-6080, Attn: Annette Burgess, Purchasing Department; emailed to:; or mailed to: Exeter Job Corps Academy Attn: Annette Burgess 162 Main Street Exeter, RI 02822 If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet. If unable to quote, please indicate 'No Bid' and return bid package to us. Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly. Bidders are placed on notice that this is a competitive bid process and cost is an important fact. Overall, low bid does not constitute bid award. Exeter Job Corps Academy is a government facility and entitled to GSA pricing. Payment terms are Net 30 days from date of invoice. All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to: No phone calls will be accepted. SCOPE OF WORK COPIER MAINTENANCE & SUPPLIES REFERENCE: SCOPE OF WORK ID #: EX011415 Vendor to provide all required copier maintenance services and supplies as deemed necessary by Exeter Job Corps Academy. Vendor shall hold all licenses necessary to do business in the state of Rhode Island and provide copies of all licenses with bid package. Vendor shall provide 24 hours, 7 days a week emergency maintenance services with responses to be within 4 hours. General scheduled maintenance within three (3) days unless otherwise specified. All other repairs not considered emergency or scheduled maintenance will be scheduled and response time determined by Purchasing Agent. All start times are on site no billable travel time. Vendor will consult with Facility Maintenance Manager or F&A Director to agree on estimated time and materials to perform work. Vendor is to provide a signed work order with billing invoice that includes BPA number and shows time and material used for each request. The vendor shall obtain and maintain insurance as follows: 聞 Workers Compensation 聞 Comprehensive General Liability with Exeter Job Corps Center listed as additional insured. ($1,000,000 per occurrence). 聞 Comprehensive Automobile Liability ($1,000,000/combined single limit) 聞 Fire Legal Liability ($500,000 per occurrence) 聞 The proposed shall cover all expenses not covered by said insurance including all deductibles. Normal agency site hours 8:00 am to 5:00 pm Monday thru Friday all nights weekends and EJCA approved holidays are open to have the above work performed. Please consult the list of document viewers if you cannot open a file. Vendor Questionnaire Type: Other (Draft RFPs/RFIs, Responses to Questions, etc..) Posted Date: October 15, 2014 New_vendor_questionnaire.pdf (240.48 Kb) Description: Brief description of business Invoice information Type: Other (Draft RFPs/RFIs, Responses to Questions, etc..) Posted Date: October 15, 2014 PaymentNet30Terms.doc (68.50 Kb) Description: Payment information W9 Type: Other (Draft RFPs/RFIs, Responses to Questions, etc..) Posted Date: October 15, 2014 fw9.pdf (267.18 Kb) Description: W9 form Contracting Office Address: 162 Main Street Exeter, Rhode Island 02822 Place of Performance: Exeter Job Corps, 162 Main Street Exeter, Rhode Island 02822 United States Primary Point of Contact.: Annette L. Burgess, Purchasing Agent Phone: 4012686010